What is Technical Writing?

Charles Mathias

Technical writing is a type of writing in which the writer writes about topics considered technical. Some of these topics can be in the occupational or technical industries. Technical writing might involve explaining, directing, instructing, or describing the subject to give the reader insight and detailed information about the topic.

But do not let the word technical deceive you; if you are interested in the field, the writing will be as easy as writing on any other topic. Technical writing can be done by a writing service or individuals with expertise in the academic field.

What is the Purpose of Technical Writing

Technical writing, just like other forms of writing, is written to pass information about a topic to the readers. And you should note that technical writing is usually targeted toward a non-technical audience.

So, the writing mode will be simple terms that a newbie can easily understand without checking external sources. Since you know this, you can easily draw out the purpose of the writing. Some importance of Technical Writing are:

  • To relay and break down technical information to the readers.
  • Technical writing helps readers solve technical-related issues. For instance, a person who is not computer-savvy can easily learn how to do some operations on the computer by reading technical writing on the topic.
  • Technical writing can help newbies in the field get familiar with terms in the area.

Technical Writing Examples

Technical writing does not only feature in blogs. You can have technical writing in other areas that involve explaining the how-to or details of a field. Some common technical writing examples are:

  • User manual: When you buy a new gadget, it is almost impossible not to find the user’s manual. The writer will need an in-depth knowledge of the product to write this.
  • Software user documentation: This is similar to a user manual, only that it is for software and not a gadget.
  • Standard Operating Procedure: It is a set of instructions given by an organization to their employees to help them carry out their operations and routine effectively.
  • Troubleshooting guides: The guide involves different problems a user can face while using a product, the causes of the issue, and the possible solutions.
  • Legal Disclaimers: This is a warning notice to users of a service that protects the company from any legal claim from third parties.

There are also technical writing examples that are related to professional reports. Some are medical case studies, scientific papers, legal case reviews, and annual business reports.

And you can not overlook business examples: press releases, product brochures, marketing case studies, business proposals, white papers, and business plans.

What is Technical Report Writing?

Technical Report Writing is a report that relays technical information about the process, progress, and result of technical or scientific research. A technical report writing must be carefully written and contain only facts.

If you are making a hypothesis, it must be stated in the technical writing report. And all details in the technical writing report will undergo a comprehensive review before publication.

And often, when the researcher does not want to wait until the publication of the academic journal, they use the technical report as their main scientific paper.

Here are the elements you use when writing a technical report:

  • Title page: This includes the title of the report and reports for assessment.
  • Summary: Here, you summarize the whole report; important facts, results gotten, and conclusions attained.
  • Table of content: You will list all the subheadings in the report with their page numbers.
  • Introduction: Here, you will list the research objective and report and state any other important information about the report.
  • Body: The body will include all the subheadings listed in the table of content and the ideas they convey.
  • Conclusions: Summarize the whole report and what was achieved by the research.
  • References: List all sources you used when writing the reports, especially those you quoted or referred to in the text.
  • Bibliography: You can also use any other material that helped form the report you did not quote from.
  • Acknowledgment: List the people who worked with you on the research, including those who proofread the work.
  • Appendices: Here, you state anything you tagged in the report, data, diagrams, and the like.

Helpful Tips for Being a Technical Writer

If you are a writer interested in specializing in technical writing or a newbie who wants to be a technical writer, there are other things to note as a technical writer.

Know the subject

Having vast knowledge about the writing subject is one of the most important things for a technical writer. As a technical writer, you must be familiar with the terms of the issue so that you can easily break it down in the layman’s language. And this is not possible if you do not know the subject well enough.

Know and Understand Your Readers

Sometimes, your readers might already know little about the subject, while other times, they are entirely new to it. So, understanding and analyzing your audience makes it easy to understand what to focus on in your writing, what terms to use, and what not to include.

Consider Intent

The intent of the writing will also determine what the script will contain because the article or report has to meet the user’s needs. For instance, you can not write a user’s guide the same way you will write a how-to article.

Use Relevant Images or Representations

If your reader is new to the subject, they will need helpful information to help them understand the issue clearly. So, you can add related images, infographics, videos, and GIFs to the writing.

Write Professionally

More often than not, technical writing requires a professional tone, so do not be too cheerful or emotional when writing technical texts. But this is not to say you have to use technical jargon in your writing; the texts should be professional, direct, and accessible.

Use Facts Only

Technical writing should not contain any information you are not sure of. So, confirm all your data, statistics, and information before using them in your writing. In reports, you might have to reference sources that you quote.


Like other types of writing, your article must be free of errors and typos. So, read and proofread until you are sure there are no other things to correct. You can use a few writing tools to help you proofread better.

Technical writing can be learned and perfected; it depends on your field of interest. However, you have to niche it down to whether business administration, technology, law, or other professional niches you want.